Legal Policies & Policy Groups - An Overview
Legal Policies help you collect electronic agreements from families for documents such as liability waivers, payment policies, photo releases, codes of conduct, and other required acknowledgements. Rather than assigning individual policies to each activity, Jackrabbit uses Policy Groups to organize related policies into reusable collections that can be assigned where they're needed.
When families register online or access the Parent Portal, Jackrabbit presents the appropriate policies for review and acceptance based on the activities they're enrolling in. Each agreement is recorded, giving you a history of when a policy was accepted and which version was agreed to.
🚀 Get started with Legal Policies
Ensure your UserID includes the Manage Policies and View/Assign Policies permissions.
Access Legal Policies and Policy Groups from the Policies section of Settings (Gear icon).
Determine which agreements your organization requires families to accept.
Consider which policies should always be presented together, as this will help you organize your Policy Groups.
Decide whether you need different Policy Groups for different programs or activities, or a default Policy Group for families who are not currently enrolled.
📋 How Legal Policies work
Create individual Legal Policies for each agreement your organization requires, such as liability waivers, payment policies, or photo releases.
Organize related Legal Policies into reusable Policy Groups, allowing the same collection of policies to be assigned to multiple activities.
Assign Policy Groups to activities or as the default group for families who are not currently enrolled.
Present the appropriate policies automatically during Online Registration and in the Parent Portal based on the Policy Group assigned to the activity.
Record each policy acceptance, including the accepted version, date, and time, creating a history of family agreements.
Prompt families to accept updated policies when a new version requires reacceptance while preserving the acceptance history of previous versions.