Close Pay Periods

Issue/Question

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How do I close a pay period?

Resolution

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After all hours within a Pay Period have been approved, the Pay Period should be closed. The process of closing the Pay Period marks all hours as being paid with a Paid Date.

1. Go to the Staff (menu) > Time Clock > Close Pay Period. 
   • Note: There is also a Close Pay Period button on the Approve/Unapprove Time page.
2. Select the Pay Period from the drop-down menu.
3. Pick an option from the Find unpaid time entries dated prior to this pay period drop-down menu.
4. Click Preview Staff Entries to Close.
   • A pop-up warning message opens if there are hours within the pay period that haven't been approved.  If this alert pops up, click the View Not Approved Time link within the pop-up to view and approve the time.
5. Click Confirm Staff Entries to Close.
6. Enter a Pay Date if needed.
7. Click Close Pay Period.

See Manage the Time Clock for more information.

⚙️Note: User Permissions may limit access to this feature or functionality.